Project Managers – Do You Make These Mistakes in Your Document Review?

CAC mistakes2Here is part two of Contract Attorney Central’s advice series for document reviewing contract attorneys and project managers alike to avoid the most common mistakes and make 2013 a more successful, less stressful and more productive year. You can find part one here: Contract Attorneys - do you make these mistakes in your document review? Today’s part is focusing on the common mistakes project managers tend to make.

Part 2: Project Manager, do you make these mistakes in your document review?

1.       Failing to include your document review team in its organisation. Continue reading

Contract Attorneys – Do You Make These Mistakes in Your Document Review?

CAC mistakes 1So, it’s already December and 2012 is finally wrapping up. This is a good time for us contract attorneys and project managers working in the e-discovery circus to reflect on the past 12 months and look back at the lessons learned and also the mistakes we may have made during yet another year of document review…

Contract Attorney Central put together a bunch of advice for document reviewing contract attorneys and project managers alike to avoid the most common mistakes and make 2013 a more successful, less stressful and more productive year.

Part 1: Contract Attorneys, do you make these mistakes in your document review? Continue reading

Temp Document Reviewer to Permanent Senior eDiscovery Project Manager – A Real Contract Attorney Story – PART 2

Here’s part two of our Temp Document Reviewer to Permanent Senior eDiscovery Project Manager – A Real Contract Attorney Story post series in which Contract Attorney Central reader Lawfool shares his story about how he got out of the document review and contract attorney circus and how he managed to secure job in the fast growing and exciting field of eDiscovery project management. Part one covered his struggles as contract attorney and how he finally set his mind to proactively make a move. If you enjoyed reading the first post, you will love this part in which you will find great tips and some unique approaches he to improve your resume and get your foot in the eDiscovery Project Management door. Here’s where Lawfool left off:

[...] It was under these circumstances that I knew I needed to get out of the rut I was in. I had been consistently applying for a wide range of other jobs while I was doing document review, but with no success. At the time I was employing the “shotgun” approach. I applied for as many jobs as I could in a dozen different areas/industries, many outside of traditional legal roles. My thought process at the time was that I was being “flexible,” that by not limiting myself to a smaller subset of job opportunities (say, IP law, which I nominally had the most experience in, although it was only about a year and a half), I would have a greater chance of finding work. However, in hindsight, I think this approach backfired. It is my feeling that many prospective employers knew that it wasn’t my true passion to, say, work at the EPA. Where was this reflected on my resume? It wasn’t of course. I needed to change, and so I decided to take the exact opposite approach. Focus all of my time and energy into one particular industry, and make myself the most promising candidate in that area. Unfortunately, I had already applied for dozens of IP law jobs and hadn’t gotten so much as an interview. What was the next thing that I was most experienced in? 

eDiscovery. Sure, document review is a very small aspect of the EDRM (that would be the “Electronic Discovery Reference Model“), but I figured I could learn about the more broad contours of the industry and try to make that work. This is where my journey really began.

The first thing I did was just try to familiarize myself with the world of eDiscovery beyond just doc review. I ditched the audio books (“A Dance with Dragons” would have to wait) and started listening to some podcasts on iTunes. A simple search in the iTunes store reveals a wide range of free, informative podcasts that tackle many of the issues that arise in eDiscovery, everything from predictive coding, to FRCP 26(f) meet and confer best practices, case law developments and dozens of other important topics. Then I sat down and read “eDiscovery for Dummies.” No, seriously, that’s where I started. It has actually been a surprisingly useful reference.

But I knew that I would need more than just a self-study regiment to truly become an attractive candidate for the jobs I wanted. So I began researching formal education programs that I thought would be beneficial. This eventually led me to the “Georgetown eDiscovery Training Academy“. This was a week long course at the Georgetown Law Center that offered a broad, comprehensive education on eDiscovery. Topics included everything from the nitty-gritty of using forensic tools such as EnCase to drill down into the metadata of a document and analyze its unique MD5 hashing, to open discussions on matters of law and policy with federal district court judges Paul W. Grimm and John M. Facciola. Beyond just the substantive knowledge I gained that week, it was also a tremendous networking opportunity that I took full advantage of. There was a wide range of professionals in attendance, from the head of eDiscovery at UBS (who flew in from Geneva for the week) to, well, me. A lowly contract attorney trying to find his way in a familiar, yet new, world. Overall, it was an incredibly productive week, which is good, because it was a costly one. The program itself was $3000, but I also took a week off from the project I was working on (and my employers at the time were good enough to allow me to do so without letting me go), which resulted in approximately $2000 of lost revenue. Another hit to the credit card…

While the Georgetown program was great as an overall primer and provided an excellent “big picture” look at eDiscovery, the next program I took was purely practical. In July, I spent two days at kCura’s “Relativity Administrator Training” program. This was a crash course on the nuts and bolts of working on the backside of Relativity, a program that most contract attorneys should be intimately familiar with. It was boring. But it was also incredibly informative, and helped me understand the system’s underpinnings in a vital way: from how to create work spaces, to loading documents to running productions and much more.

The last two steps I took were to have a professional resume writer give my crappy old CV an extreme makeover, and to put a dedicated eDiscovery recruiter service to work for me. The first was arguably the more painful of the two, at least financially. My resume at the time was pretty awful looking; the biggest issue was what to do with the twenty some odd doc review gigs I had worked on over the course of the past year and a half. Simply listing them all out, with largely repetitive descriptions (“worked at x firm, reviewed documents for substance and privilege, drafted privilege log entries, zzzz”) wasn’t working. I knew I needed help to fix this in order to make the best impression possible in that tiny window of time in which a hiring associate is looking over my resume (one of a stack of potentially hundreds). A quick Google search will reveal a plethora of resume writing services out there, many that are specifically tailored to attorneys. I sent out emails to several services, telling my story and trying to get their sales pitch for what they could do for me. I eventually went with an independent attorney resume writer named Shauna Bryce. Shauna is a Harvard educated lawyer who has worked on law firm hiring committees and now writes and runs her business around legal career counseling. Although her services are expensive compared to some of the other options out there, I found that the level of personal care and attention to detail that she brought to my resume was invaluable. It made me look like a totally different (and much, much more polished) candidate. Both substantively and stylistically, the difference was striking.

Finally, I found a good eDiscovery recruiter service. The company that I worked with is called TRU Staffing Partners. Terrible name, but it is because of them that I got the job I have today. I worked primarily with Cara Petrie, who manages recruiting in the Washington, D.C. area, and Jared Coseglia, the president of the company. Once the process began, things came together more quickly than I ever could have anticipated. We talked through my resume over the phone and they got a feel for who I was and where I wanted to go. They found what is now my company who was hiring at the time, submitted my resume, and got me an interview with the head of the DC office. That interview went well, and I was then sent up to New York for a follow up interview with the management team there. That, too, went well, and approximately two agonizing weeks later, Cara called and gave me the good news. They were offering me the position of “Senior eDiscovery Project Manager.” Suffice it to say, I was some combination of elated, humbled, relieved, incredulous and truly, truly grateful. I accepted the offer and gave my two week notice for the project I was on (that agency thankfully let me finish out those final two weeks without cutting me as I feared they might).

And that was that. To those who have read the entirety of this opus you, too, have my gratitude for indulging me this long. As I stated at the outset, it is my hope that my story can serve not necessarily as a blue print for others who feel “stuck” on the carousel of document review to slavishly follow, but to dispel any cynical and misguided notions that to enter this line of work is tantamount to a career death sentence. Last time I checked, document review isn’t listed in any of the nine circles of Hell in Dante’s “Inferno,” and accordingly, “abandon all hope ye who enter here” should not be the mantra of those who pass through these doors. There is always hope.

So here you go – the real life contract attorney to permanent eDiscovery manager story. We hope you found this post as helpful as we do and get a lot of ideas for your own quest out of the document review world. Please share your thoughts by leaving a comment in the box below. We had multiple requests from readers to get into contact with the author. We are happy to relay any messages you may have to him. Just drop us an email under info@contractattrneycentral.com or use our contact form and we will make sure to forward your comments, questions, requests to connect to Lawfool. 

If you liked reading this, check out our other posts and also please sign up to our email list via the form on the top right side on contractattorneycentral.com. This way you will get every new post sent straight into your email inbox. And of course here’s the disclaimer: Nothing to worry – here at Contract Attorney Central, we hate spam as much as you do and promise not to send you anything else other than our latest posts.

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Temp Document Reviewer to Permanent Senior eDiscovery Project Manager – A Real Contract Attorney Story – PART 1

Many of you may have asked yourselves how to get out of the document review and contract attorney arena and how to land a job in the fast growing and exciting field of eDiscovery project management. Lawfool – one of Contract Attorney Central’s keen readers (and active ‘commenter’) managed to make exactly this transition and is now a Permanent Senior eDiscovery Project Manager for one of the big players in the market. He did not forget his document review past though and was so kind to provide this great and insightful autobiographical post which is loaded with helpful tips for every contract attorney who wants to make the move into better and more exciting areas of e-discovery. The first part will cover the all too common struggles which contract attorneys and document reviewers face nowadays and how Lawfool tackled those challenges. Enjoy!

Around May of this year I made a decision. I was going to find permanent employment in the eDiscovery industry. I wasn’t sure how I was going to accomplish this, but I knew that it was my best chance of salvaging a short-lived and flagging career as an attorney in the midst of the worst economic crisis since the Great Depression. Five months later I was hired as a “Senior eDiscovery Project Manager” for a highly regarded eDiscovery vendor. What follows is my story, and the steps I took to end up where I am today. It is my hope that in writing this, I can pierce the veil of fatalism that seems to permeate the industry and offer some hope to those who feel trapped in the quagmire that is the world of contract attorney document review. Failing that, I hope that it’s at least an interesting read. Continue reading

15 Things You Should Give Up In Order To Be A Happy Contract Attorney – PART THREE!

Here it is – the third and final part of Contract Attorney Central’s happiness series ’15 Things You Should Give Up In Order To Be A Happy Contract Attorney’. In the first two parts of this popular series (which you can find here and here) , we have already covered 10 happiness tricks and mind hack, specially tailored for contract attorneys and document reviewers. We introduced for example, giving up the need for control, need for criticism and the need to impress others. In this last instalment we will wrap up with another five amazing and helpful tricks to apply in order to become the ultimate happy contract attorney (or regardless of your profession, the happy person everybody should be). Let us jump straight into the pool of happiness!

15 THINGS YOU SHOULD GIVE UP IN ORDER TO BE A HAPPY CONTRACT ATTORNEY – Part 3 of 3 Continue reading